Student Club Mini-grants

The Student Club Mini-Grants application form for this year is now available.

How to apply:

• Click here for the online form.
• Use a personal email address. (not SPUSD school email)
• Please provide as much details as possible to give the Grants Committee a better understanding of your club and your request. 
• After submission, you will receive an email confirmation and copy of your responses.
  •  You may make edits if needed.
  • Forward the Google email confirmation to your Club Advisor and ask them to email clubminigrants@sphsptsa.net to confirm they have reviewed and approve your application
• Submit by Sunday, November 3, 2024 11:59 pm PT

Application deadline:

Sunday, November 3, 2024 11:59 pm PT

Notification Date

All applicants will be notified of the selection results by Sunday, November 17, 2024

Completion Date

All funds must be spent within the academic year before April 30, 2025 unless prior arrangements have been made.

Report Date

Clubs must complete a final summary final summary/project report about the outcome of the activity, event, or program supported by this grant by May 15, 2025.

All authorized SPHS Clubs are invited to apply.

Please note: All clubs that receive funds will be required to submit a report about how the funds were used prior to the end of the school year. Failure to submit a report may make the club ineligible for future funding.

SPHS PTSA Club Mini-grants are available to fund activities that further the purposes of the club with an emphasis on activities that will serve the SPHS community. The awarding of mini-grants is solely at the discretion of the SPHS PTSA Mini-grant Committee.

If you have any questions, please contact clubminigrants@sphsptsa.net.

SPHS PTSA Club Mini-grants will be awarded according to need and information provided by applicants. In general, mini-grant awards may be in the range of $50-$250, though applicants may apply for a greater amount and make their case for such funding in the application.

Funding for grants will be approved by the SPHS PTSA and distributed by the ASB/ASB Advisor.

Expenditures must go through and follow ASB’s rules, requirements and processes.  Clubs will submit the normal ASB check request/purchase order forms to the ASB for review and approval.

• Grants money cannot be used for gift cards.
• Money cannot be used to give directly to someone else. For instance, PTSA cannot give a student club grants money to donate to a homeless shelter. We could give money to the students to use to buy supplies for a fundraiser or homeless awareness event. The idea is for students to fund a student activity.
• Money cannot be used to buy snacks for normal student club meetings. (Could be used to fund food for a special event.)
• Grant money can only be used to support the approved grant items and/or programs. The Activities Director will confirm the expenditures match the grant designations on the Approved Grant List.
• Grant money must be spent (paid for out of the ASB account) by April 30, 2025 unless prior arrangements are made with the PTSA.
• Clubs must complete a post-project report on how the funds were used. These are due no later than May 15, 2025.
  

The PTSA can review the ASB club expenditure requirements with the Activities Director at the beginning of the school year. At the end of April, the Activities Director will provide a final accounting of the grant-related expenditures, including copies of the completed check request/purchase orders and receipts (originals not required). The Mini-Grants Chair will review the numbers and back-up and then submit them to the PTSA Treasurer. The PTSA Treasurer will issue a check to the ASB to cover the approved grant expenditures by the end of May.